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Email Archiving Blog

Compliance, eDiscovery and Email Management

Why Some Companies Choose A Hardware Email Archive Appliance

If your company is trying to decide between a virtual appliance and a hardware email archive appliance, there are many things to consider. While both allow you to automatically back up email messages through a software program, the hardware system suits some company’s better than others. The hardware email archiving appliance is ideal for those who prefer an onsite email storage system that they can see and manage from a single point of contact. It provides additional space and fast recovery to help companies stay in compliance with email retention law provisions.

Onsite

RazorSafe is Intradyn’s solution to having an email archiving appliance onsite. It is small enough to keep in the office and connects over the network to all computers receiving emails. The system is secure and allows authorized personnel to access and restore any emails needed at a moment’s notice. Depending on the size of the company’s email correspondence, it can last for several years before all storage space is used. When the appliance becomes full, another one can be added seamlessly to continue the company’s data backup plan without hindering comprehensive searches for email communications.

Additional Space

For small- and medium-sized businesses that are not comfortable with using cloud technology, the RazorSafe Appliance is conveniently stored within the office and provides state-of-the-art technology for email retention and retrieval. Larger companies can use them for each department or location to provide peace of mind. It is compatible with most email server technology and relieves the computers from having to store all email correspondence. RazorSafe doesn’t slow down the computer or server and allows users to optimize their computer space for more important data. It can be used with a Network Attached Storage (NAS) system or Common Internet File System (CIFS) for prompt and secure email archiving.

Fast Recovery

The RazorSafe Appliance can be accessed from a single point of contact within your company. Its archives can be searched quickly and efficiently when a specific email is needed for reference or an eDiscovery request is received from an attorney. Duplicate archive emails are eliminated, which reduces the amount of storage space needed and any confusion among multiple copies which are actually the same.

When choosing an email archiving system, companies that prefer to have everything they need physically present can use the RazorSafe hardware email server appliance for retention law compliance and peace of mind. For more information on how Intradyn’s email archiving solutions can help your business manage its email contact sales@intradyn.com.

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