Email Retention Policy Template

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Regulators and courts treat email messages the same as written documents. Managing your email messages as business records assures that you’ll meet the requirements of federal, state and industry laws. An email retention policy goal is to set a process that captures inbound and outbound email messages of your organization, to protect yourself against unwarranted claims by providing these digital records.

This template will help you:

  1. Define the purpose of your email retention policy.
  2. Set classifications for emails and establish retention periods.
  3. Outline enforcement for the policy.

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