1-800-284-4156
Company Blog Support

A Single Email Archiving Solution

Save on storage, reduce server load, improve productivity, eliminate PSTs and more with Intradyn’s email archiving software.
Watch On-Demand Demo

Benefits of Intradyn’s Email Archiving Solution

Intradyn’s proven email archiving solutions will not only help protect your organization in the event of any future litigation, eDiscovery request or Right to Know inquiry, it will also give you peace of mind knowing that your emails are safe, secure and easily searchable.

Schedule a Free Demo 

Archive All Emails

Capture, save and index all emails, including incoming and outgoing emails, historical emails from the mail server and emails from PST and other archiving solutions

REAL-TIME FETCHING: Capture all incoming and outgoing emails in real time; we support POP3, IMAP4, sPOP3 and sIMAP4 protocols.

WORKS WITH TOP EMAIL SERVERS: MS Exchange, Office 365, Gmail and more — we’ve got you covered.

SEND INCOMING/OUTGOING EMAIL: Our email archiving software uses an SMTP server to listen to incoming messages and a mail relay server or email firewall to forward a copy of it to the archive.

IMPORT PST FILES: Our native tool imports all emails from PST files into your organization. Emails with valuable content might be in PST files on the network share, but only you and authorized users can see and access them.

IMPORT HISTORICAL EMAIL: Import all historical emails from your mail server using email crawling tools.

IMPORT RAW EMAIL: Our email archiving solution includes a native tool that can import raw emails that are in RFC822 format.

 

Legal and eDiscovery Tools

Review and redact email content with our easy-to-use eDiscovery and litigation tools. Customize your archiving workflows to meet your business needs.

  • Legal Hold Automation: Automate the legal hold process for all emails using scheduled searches, so that you can easily access email records when necessary.
  • Easy Redaction Tool: Remove sensitive details from emails before they’re released for FOIA with our easy-to-use redaction tool.
  • Review and Comment Tools: Create flexible workflows for email compliance and review with our built-in review and comment tools.
Email Archiving eDiscovery

Easy, Intuitive and Powerful Search

Find any email you need using our powerful search functionality — it even covers typos and misspellings with fuzzy logic. Locate messages based on specific attributes, including metadata, rather than hunting them down by subject line or having to figure out where they are stored.

WILD SEARCHES: Our search functionality is capable of handling both single-character and multi-character wildcard searches.

ATTACHMENT SEARCHING: Find any name attachment using metadata, such as name and type, to search popular file types such as Microsoft Word, Excel, HTML, spreadsheets and more.

PROXIMITY SEARCHES: Find single terms that are located a specific distance apart with proximity searches.

FUZZY SEARCHES: Using fuzzy logic, a search for a single term that might have been misspelled will result in terms with similar spelling and the same number of characters.

SAVE SEARCH: Save searches you expect to perform on a regular basis — save as many as you’d like and perform them whenever you choose.

SCHEDULE SEARCH: Schedule searches so that Email Archiver performs them automatically and sends you a summary email every night.

MULTI-UNIT SEARCHING: Capture data from multiple deployments with a single search with our multi-unit searching tool.

SEARCH IN 100+ LANGUAGES: Our search functionality supports over 100 languages, including English, French, Spanish, Chinese and Japanese.

Multiple Access Methods for End Users

Our Native Microsoft Outlook plug-in provides end users with a familiar and easy-to-use interface to access their emails. Administrators can make all features or a specific subset of features available to end users from the web application.

  • Role-Based Permission: Make different features available to different users based on their role within the company.
  • Export Email as PDF or EML: Provide emails to third parties as either a PDF or EML file by simply searching and selecting one or more emails and exporting them to a zip file.
  • End User Authentication: Use your current authentication method to grant access to end users.
  • Audit Trails: Our Email Archiver audits all user actions, so your legal department can ensure that your emails haven’t been altered.

Flexible and Granular Email Retention

Regulators and courts treat email messages as written documents. Managing these email messages as business records ensures that you meet the burden of proof for regulations such as the Federal Rules of Civil Procedure.

Data Retention

Expandable, Stackable and Flexible Scalability

All of our archiving solutions provide multiple scalability methods, so you can grow your data center.

  • Unlimited Storage: Our email archiving software is hosted in AWS’ secure cloud infrastructure with unlimited storage.
  • Expandable Storage: Expand the size of your virtual machine — buy what you need today and grow your solution along with your company.
  • Stackable Appliance: Stack multiple virtual machines to make a larger solution and get more storage and processing power in the process.
scalability

Messaging Intelligence (Add-On)

Our messaging intelligence visualization tool provides insight into your organization’s communications. This solution captures, analyzes and manages email from all of your organization’s communication sources, making relationships across the entire business available for use as a complete 360-degree communications view.

ACCOUNT REVIEW: Apply a heat map to a graphical representation of the relationships between internal users and their external contact domains and accounts.

RELATIONSHIP VIEW: Explore the graphical representation of relationships between individuals in greater detail.

ACCOUNT RELATIONSHIP REPORT: Create a summary for contact domains or accounts that shows who was last in contact with them and when.

ACCOUNT ACTIVITY REPORT: Generate reports based on message activity data for one or more contacts or domains.

STAFF HANDOVER REPORT: Enable the clear and simple transition of accounts when someone leaves a role that interacts with customers, partners and internal colleagues.

STAFF RELATIONSHIP AND ACTIVITY REPORTS: Monitor the message activity data of individual staff members.

Backup and Disaster Recovery

Backup and disaster recovery are essential features in any solution. Our Email Archiver provides multiple layers of protection to secure valuable data.

WARM STANDBY: A scaled-down version of a fully functional system can be used as a source of backed-up data, allowing it to operate as the main server in case of emergency. This standby system is designed to be updated at regularly scheduled intervals, guaranteeing the preservation of information throughout the entire system.

REMOTE BACKUP: Perform full and incremental backups to a device located elsewhere on your network. All backup data is encrypted with AES-256 encryption, with HMAC hash to verify integrity.

TAPE BACKUP: Back up all of your data on tape for off-site storage and restore Intradyn Backup to its previous state in the event of a catastrophic failure.

One Powerful Archiving Software, Three Deployment Options

Virtual

VMware vSphere and Microsoft Hyper-V compatible, purpose-built virtual appliance will make your entire email system run more efficiently by reducing your message store by 60 percent.

Cloud-Based

Our cloud deployment provides the most cost-effective, reliable and scalable solution on top of Amazon Web Services. This deployment is designed to deliver an intuitive search interface for the most advanced eDiscovery capabilities.

Physical Hardware

All-in-one secure email archiving appliance build on Dell-based hardware. This is our first ever purpose-built email archiving appliance to help you reduce storage space and fulfill your organization’s email archiving strategies.

Request a Quote

We respect your privacy