Although they’re typically the ones responsible for administering and enforcing regulations, government agencies are also subject to regulatory compliance, same as any other business in any other industry. Many of these regulations pertain to records management and public information requests and contain specific language about electronically stored information (ESI) such as:
Public sector organizations that fail to securely store relevant information and maintain accurate records could face serious financial, legal and reputational ramifications. With so many records to keep track of, compliance can be a challenge. Fortunately, Intradyn’s archiving solutions for government agencies make it easy for organizations to stay on top of compliance.
Intradyn’s all-inclusive solution provides full-service email, social media and SMS/text message archiving and is capable of handling archiving and retention for government agencies of any size. Intradyn offers advanced features, round-the-clock support and multiple deployment options, all at a competitive cost.
| Regulation | Description | Requirements |
| Freedom of Information Act (FOIA) | “Since 1967, the [FOIA] has provided the public the right to request access to records from any federal agency … Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.” | All information collected by federal agencies, including ESI, that is requested and subject to disclosure must be made readily available. |
| State Sunshine Laws | “State sunshine laws are the laws in each state that govern public access to governmental records. These laws are sometimes known as open records laws or public records laws.” | All information collected by state and local government agencies, including ESI, that is requested and subject to disclosure must be made readily available. |
| Federal Records Act | “A series of laws … that sets forth the records management policies and practices of federal agencies in the federal government, and establishing the National Archives and Records Administration as possessing the responsibility for preserving records of permanent historical value to the United States.” | Each federal agency is required to establish an ongoing records management program, as well as comply with the National Archives and Records Administration’s standards for record creation, maintenance and disposition. |
| Federal Rules of Civil Procedure (FRCP) | “The [FRCP] govern civil proceedings in the United States district courts. Their purpose is to ‘secure the just, speedy, and inexpensive determination of every action and proceeding.’” | Agencies must create a data retention policy for all relevant emails, ESI, network logs and other virtually stored documents. |
| National Archive and Records Administration (NARA) Social Media Guidelines for Federal Agencies | “[The NARA Bulletin] provides high-level recordkeeping requirements and best practices for capturing records created when Federal agencies use social media.” | “Agencies must articulate clear processes, policies and recordkeeping roles and responsibilities to ensure social media records are identified, managed, and captured.” |
| School Districts
Open lines of communication with students across social media and maintain detailed electronic records for posterity |
Cities & Counties
Capture, retain and reproduce records on a moment’s notice for public records requests, eDiscovery inquiries and pending litigation. |
Federal Agencies
Remain compliant with the FOIA, NARA’s Capstone initiative and more with Intradyn’s comprehensive archiving solution. |
| States
Manage a high volume of public records and eDiscovery requests with real-time capture and high-powered search capabilities. |
Special Districts
Connect disparate systems across districts with an advanced, all-in-one text messaging, social media, and email archiving solution. |
Public Safety & Emergency Services
Ensure regulatory compliance with open records laws by capturing electronic communications in real-time. |
Discover how Intradyn helps Maine Legislature respond to FOAA requests.
Find out why Intradyn is the clear archiving solution for government agencies.
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