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Archiving Solution for All Office 365 Exchange Plans

Intradyn Email Archiver is a full featured archiving solution which seamlessly integrates with Office 365 Exchange.

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A Sophisticated and Trustworthy Archiving Solution for Office 365

With a predictable cost structure for easy budgeting, Intradyn Email Archiver offers the best total cost of ownership in the market for any email archiving solution — meaning you don’t have to pay more to get the tools you need.

Our solution is designed to help you automatically archive all emails and satisfy eDiscovery requests. Intradyn will help you setup your email retention policy, automate litigation hold across one or all email addresses and become compliant with regulations.

Features

Intradyn has a solution that satisfies both the end user and administrators

VS.

Email Retention & Compliance Capabilities

Intradyn’s solution — Intradyn provides a very granular and flexible email retention policy structure that can be applied on an individual email level. An email retention policy can be created at the company level, department level, by individual email addresses or by the specific content of the email.

Different retention policies can even be created by departments, sub departments or at an individual user level. An email retention policy can be created for email address outside company email users as well.

An email is deleted from the system only when all retention policy checks are passed.

O365 solution — The 0365 retention policy feature does not provide an administrator the ability to create granular policies. 0365 is a very basic retention policy structure that allows anyone to create policies on mailbox folder level — meaning the task is left to the end users. Users can apply individual retention tags.

eDiscovery & Search

Intradyn’s solution — Intradyn’s solution provides advanced eDiscovery capabilities by searching through email attachments. You can also search through all the emails of the company or by department or at an individual level.

Intradyn allows you to find all emails quickly and accurately. Using the most advanced search technology in the industry, Intradyn’s archiver gives you the ability to perform tasks like simple searches to complicated fuzzy, wildcard, proximity and range searches for advanced users.

Once you find the emails, you can also redact personal information and export results. You can then share (and unshare) the exported results (as PDF or eml format) with team members or outside parties.

O365 solution — Microsoft provides eDiscovery and search capabilities, but not until you select the user’s mailbox, meaning if you have to search 100 users you will have to select 100 mailboxes. While you are still able to perform search, the capabilities are limited.

You cannot find misspelled words or proximity searches. For instance you will have to do multiple searches to find the words “guarantee” or “guaranteed” or “guarantees.”

Sharing is not easy — once you find the results. You will have to create one or more PST files in order to share them.

Legal Hold & Case Management

Intradyn’s solution — Intradyn’s solution provides a comprehensive legal hold feature and allows you to create granular legal hold capability by user, domain, keyword [and much more] to maintain compliance with court orders. Legal hold can be placed on archived or newer email with one single step.

Your investigators can save their searches and run them on a schedule or on-demand. You can also use our tagging feature on your retrieved emails to manage your case. Intradyn’s archiver also enables you to get notified when new emails are added to the system for your case.

Intradyn’s archiver also allows you to create a work flow for any kind of case management and team size. Private comments can be placed on emails which are only visible to the case management team.

O365 solution — Microsoft provides legal hold by moving the requested emails into another folder, however this folder has a size limit of 30 GB. Microsoft encourages administrators to keep an eye on the folder so not to reach the limit.

Your investigator will have to select an email to put a legal hold or put the whole mailbox on the legal hold. You will need scripting knowledge if more than a few dozen mailboxes have to be put on hold.

There is no concept of case management available in most Microsoft plans. Some basic case management capabilities are available in the premium plans.

Audit Trail

Intradyn’s solution — In Intradyn’s Email Archiver every action by a user is audited. You have full knowledge of what, who and when an action took place — from searching to viewing email to any change in configuration.

You will have peace of mind in case of litigation that all data and actions are preserved.

O365 solution — Microsoft does not provide any audit trail features, meaning if someone deleted an email or the whole mailbox — you wouldn’t know. You cannot prove the “what, who or when” about an email or actions by users.

How it Works

How it Works

Intradyn’s solution accepts journaled email directly from O365—meaning each element of your email (i.e. header, body and attachments) is digitally signed, archived, and de-duplicated to ensure content integrity. The search engine uses an inverted index technology to quickly and accurately access any or all emails. Native integration with Active Directory is used for authentication and authorization.

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Email Supervision

Achieve compliance using supervisory procedures with timeliness, frequency and quantity parameters.

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Simple Set Up

Setup is simple and easy, however assistance is available from an Intradyn Sales Engineer if needed.

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Seamless Operation

User-friendly searching capabilities through an intuitive interface.

Intradyn's Email Archiving Pricing 

Pricing is based on a user receiving 30 emails per day, at 70kb per email. Pricing is for U.S. and Canada. Please contact us for an exact quote or international pricing.
Storage Hardware (Billed Annually) Virtual (Billed Annually)
Appliance Cost Annual Support Appliance Cost Annual Support
500MB Up to 100 users $4,500 $1,000 $4,000 $1,000
1TB Up to 200 users $7,500 $1,500 $6,500 $1,650
2TB Up to 400 users $10,000 $2,000 $8,500 $2,125
4TB Up to 800 users $15,000 $3,000 $12,500 $3,125
8TB Up to 1,600 users $25,000 $5,000 $20,500 $5,125
8TB+ 1,600+ users Contact Us Contact Us Contact Us Contact Us
Users Cloud per user, per month
1 - 1,000 $4.00
1,001 - 2,500 $3.50
2,500 + $3.00

Technical Specs

Appliance architecture is available in both on premise (hardware & virtual) and off premise (cloud) deployment. Compatible with most On-Premise and Cloud Email Servers, including MS Exchange (2003 – 2016) & Online (O365), IBM(Lotus) Domino, GroupWise, Google Gmail and more.

Single instance storage and content de-duplication, as well as multiple access methods (i.e. HTML/Web UI and Outlook Client Plug-in).

Advanced searching/notification for MS Excel, MS Word, MS PPT, PDF, TXT, .zip indexing. Features include fuzzy, proximity and Boolean searches, scheduled searches, automatic email notifications and double-byte character set support.

Miscellaneous archiving features include; AD/LDAP authentication, flexible, granular retention options, legal hold, workflow for email comments and tags, contact archiving, end-user mailbox folder correlation, multi-unit searching and flexible security (audit trails, granular permissions and access controls).

Email export capabilities for PDF (inc. attachments) and EML.

Migration & import tools compatible with .pst and .eml files; MS Exchange Server (on premise & online), Gmail and Google Vault (MBOX); IBM Lotus Domino Server, Novell GroupWise Server, Arcmail, Barracuda and GWArchive.

Frequently Asked Questions

Do all the O365 plans have archiving features?
How do I know if I have the archiving feature in my O365?
Do I have to pay extra for O365 “compliance management”?
What is the difference between O365 and Hosted Exchange?
O365 provides a personal archive: Do I need a separate email archiving solution?
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Archiving Resources

Email-Retention-Policy
Template

Our policy template will help you define your policy, establish retention periods, and outline enforcement for the policy.

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See our Email Archiver features with this comprehensive walkthrough of our dashboards and reports.

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Review popular FAQs on archiving — its policies, regulations, and the top reasons why you need to archive.

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