Intradyn’s comprehensive platform offers social media, SMS/text message and email archiving for educational institutions at all levels to help ensure regulatory compliance.
From K–12 schools to colleges and universities, educational institutions of all stripes sit on a veritable mountain of information in the form of student and education records. These records are regulated by various government agencies in the interest of protecting students’ privacy and safeguarding other sensitive information. To that end, most of these regulations have two key things in common:
Intradyn delivers social media, text messaging, and email archiving for education from a single, affordable, easy-to-use interface, public or private, K–12 or collegiate. Whether you run Microsoft 365 or need Google apps for education email archiving, we capture it all in real time.
| Regulation | Description | Requirements |
|---|---|---|
| Family Educational Rights and Privacy Act (FERPA) | “The [FERPA] is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.” | All K-12 school districts and post-secondary institutions are required to grant students and parents access to the student’s education records, including ESI. |
| Freedom of Information Act (FOIA) | “Since 1967, the [FOIA] has provided the public the right to request access to records from any federal agency … Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.” | As government agencies, public schools, colleges and universities must make all education records, including ESI, available to students and parents of students within 10 days of an FOIA request. Educational institutions are required to retain student files and grades for 10 and 30 years, respectively. |
| State Sunshine Laws | “State sunshine laws are the laws in each state that govern public access to governmental records. These laws are sometimes known as open records laws or public records laws.” | As government agencies, public schools, colleges and universities must make all education records, including ESI, available to students and parents; additional requirements vary by state. |
| Gramm-Leach Bliley (GLBA) | “The [GLBA] requires financial institutions — companies that offer consumers financial products or services like loans, financial or investment advice, or insurance — to explain their information-sharing practices to their customers and to safeguard sensitive data.” | Schools that issue loans or provide financial counseling are classified as financial institutions and, as such, are required to securely and confidentially store students’ financial aid records and all other sensitive information, including ESI. |
| The Health Insurance Portability and Accountability Act (HIPAA) | “[HIPAA] establishes … a set of national standards for the protection of certain health information … as well as standards for individuals’ privacy rights to understand and control how their health information is used.” | Schools that provide healthcare services such as counseling, vaccination or the administration of prescription drugs are required to securely and confidentially store students’ medical records and all other sensitive information, including ESI. |
Intradyn’s all-in-one solution encompasses all manner of ESI, including social media, text messaging and email archiving for education. From K–12 schools all the way to the collegiate level, public and private schools alike, Intradyn has what it takes to help institutions maintain regulatory compliance, quickly respond to records requests, migrate data and more — all from an affordable, easy-to-use unified interface.
A few of the mandates driving institutions to archive school records:
One important note: FERPA itself sets no fixed retention period, but state laws and federal programs do. As a rule of thumb, temporary records are often kept several years past enrollment, while transcripts and other permanent records are retained indefinitely. The Department of Education archives and enforces these standards, and non-compliance can jeopardize federal funding.
Any record directly related to a student and maintained by the school: academic, financial, health, disciplinary, and the ESI within emails, texts, and social posts.
FERPA sets no single timeframe; state laws govern temporary records, while transcripts are typically kept permanently.
Yes. We archive Google Workspace and Microsoft 365 mail in real time, fully indexed and searchable.
Role-based permissions, encryption, and tamper-proof records keep sensitive data secure and access-controlled.
See why institutions nationwide trust Intradyn to archive and protect their most sensitive data. Contact our team today to request a quote or watch a short demo, and stop worrying about the next records request.
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