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Compliance, eDiscovery and Email Management

Top 5 Reasons Why Your Business Should Use Email Archiving

Email storage is a constant worry for IT managers. They need to estimate the amount of storage needed as well as keep it secure from outside threats. They have enough to worry about and many companies are switching to email archiving to help their IT department as well as increase overall efficiency. Here are some of the reasons why your business should consider switching to email archiving:

1. Compliance

This may be one of the most important reasons for switching. Compliance regulations can take up a lot of your IT department’s time, so switching to email archiving will allow them to focus elsewhere. Furthermore, you will have peace of mind that you will have all the required data if your business was ever investigated. Having emails archived could be the difference between winning and losing a case.

2. Storage

Email archiving will save space on your own servers, which in turn means that you’ll save money and time trying increase storage space. Some services, such as Intradyn, offer features that minimize redundancies to save even more space.

3. Disaster Recovery

In the event that some unexpected disaster destroys your data you will have peace of mind that all of your archived data can be quickly restored. This eliminates the fear that valuable information can be lost and allows you to recover within hours from events that could have previously jeopardized your entire business.

4. Email Management

Email archiving not only saves space but saves time as well. Archived emails are organized and indexed allowing for fast searches. Employees will no longer have to dig through old inbox messages and can instead use powerful search capabilities. This will save time significantly and is helpful on a daily basis.

5. eDiscovery

The Federal Rules of Civil Procedure states that any organization subject to litigation must be able to locate, retrieve, and respond to data requests in a timely fashion. If your company is sending thousands of emails a day then searching through these on your own can be quite slow. Many email archiving services feature tools that allow you to search for sensitive emails and prevent them from being deleted. The quick and powerful search functionality can also look for typos and search in multiple languages making the litigation process go as smoothly as possible.

As you can see there are many benefits of using email archiving. Not only will you be sure that your business is following government regulations, but it will be more secure and efficient. Please feel free to contact us for any more information.

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