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Compliance, eDiscovery and Email Management

8 MailStore Alternatives to Address Your Archiving Needs

If you’ve ever shopped around for an email archiving system, chances are you’ve come across MailStore during your search.

The self-described “standard in email archiving,” MailStore is a free archiving software that backs up all emails — regardless of whether they’re distributed across different computers, programs or mailboxes — into a central archive. MailStore also offers a paid version, which gives the user the ability to store emails within his own self-contained MailStore instance.

MailStore has been praised for its ease of use and for the fact that it doesn’t require an external database management system, but has received criticism for being slow and for its lack of in-app support.

With so much talk surrounding MailStore, one might not realize that it isn’t the only email archiving service on the market. Take a look at this list of popular MailStore alternatives to see if they meet your business’ email archiving and management needs.


Barracuda

Barracuda’s Archiving Service is a 100% cloud-based solution that uses journal capture to create an accurate and unmodified copy of each message directly from the mail server at the time it is sent or received. It is able to integrate with standards-based email servers such as Exchange, as well as cloud services such as Office 365 and Gmail. This service boasts a number of features, including historical data importation, mailbox folder synchronization, instant message archiving and a standalone desktop search utility.

Barracuda offers four deployment models (Appliance, Virtual, AWS and SaaS), each with multiple configuration options based on storage capacity. Prices range from under $4,000 to over $400,000, depending on deployment model and configuration option settings. Those interested in the Barracuda Archiving Service can request a free trial before purchase.

Commvault

Commvault’s email archiving system is designed to ensure business continuity and information availability for retention and compliance purposes. In Commvault’s own words, its service provides “content-based retention [to help] bring costs down by ensuring you archive only what matters to your business.” Commvault customers have the option to deploy the software on-premises, in public or private cloud or as a SaaS offering. Commvault works closely with a number of vendors, including Microsoft, Google and Zimbra.

Commvault offers a basic version of its archive solution, which comes with automated email collection, full content indexing and end-user search; there is also an option to add on compliance and eDiscovery features, though these bundles must be purchased separately. Customers interested in any of Commvault’s archiving services are encouraged to contact a sales representative to learn more.

Intermedia

Intermedia’s email archiving service offers a number of capabilities, including three different search methods, robust recovery options, enhanced storage and capture features, separate administrative and end-user access and controls, and Office 365 integration. Its primary selling point, however, is its 99.999% financially backed uptime SLA for all services, which promises “less than 30 seconds of monthly unplanned downtime.”

Intermedia offers a single, standalone pricing option (at $4.99 per user/per month) with a $4 per mailbox/per month add-on option.

Intradyn

Intradyn offers a single archiving solution for email, social media, instant messaging (Skype for Business, Chatter, etc.) and text messaging (both SMS and MMS).

The Intradyn Email Archiver is designed to store and secure email communications in the event of any future litigation, eDiscovery request or Right to Know inquiry, and is ideal for businesses, organizations and governmental agencies. Email Archiver comes with an extensive list of features for physical hardware, cloud and virtual environments, including real-time fetching, legal hold automation, multi-unit searching, role-based permission, audit trails (to ensure email data is 100% GDPR compliant) and more.

The Email Archiver pricing model consists of five packages that vary in cost based on the size of your organization. Customers operating in a cloud-based environment also have the option to purchase on a per-user basis:

  • $4 per user/per month (for up to 1,000 users)
  • $3.50 per user/per month (for 1,001 to 2,500 users)
  • $3 per user/per month (for 2,500+ users)

Intradyn’s Social Media Archiver is a dependable archiving system for Facebook, Twitter, LinkedIn, YouTube, Pinterest, Instagram and more. The Social Media Archiver crawls, captures and archives all messages from social media accounts in near real time. Compared to native social media archiving, the Social Media Archiver captures social media content in evidentiary quality, gives the user the ability to search across all social media accounts from a single interface and provides a complete record of social media communications.

There are four available pricing options for the Social Media Archiver:

  • Bundle of 3 social media accounts: $75 per month
  • Bundle of 5 social media accounts: $99 per month
  • Bundle of 10 social media accounts: $175 per month
  • Archive unlimited social media accounts: $299 per month

If you’d like to learn more about either the Email Archiver or Social Media Archiver solutions, you can view a demo, request a free trial or read Intradyn’s extensive Resource Center catalog.

Mimecast

Mimecast’s Enterprise Information Archiving is a cloud-based email archiving platform that offers “perpetual storage and powerful retention management tools.” This platform enables the user to easily retrieve archived or deleted email without IT intervention, provides a single, unified administrative console for email retention management, stores email in an AES encrypted archive with triplicate copies of each message and provides file archive software and storage for Lync IM conversations.

Unlike other email archiving vendors, Mimecast pricing is based on a per-employee licensing model rather than on the volume of email storage; this is intended to reduce the total cost of operation. Those interested in using Mimecast’s Enterprise Information Archiving are encouraged to schedule a software demonstration.

Smarsh

Smarsh’s Archiving Platform provides a number of key features, including a high-performance search function, automated, API-driven message capture, granular policies to flag potential risks, on-demand data export and an intuitive user interface.

Customers have the option to purchase add-on modules to extend Archiving Platform’s capabilities:

  • The Supervision module enables proactive, automated message monitoring and review.
  • The Discovery module enables the user to quickly access, analyze and produce specific archived content by cases.
  • The Personal Archive module enables employees to access their own historical email on any device.

Smarsh offers three pricing packages: the Start package for small organizations, the Professional package for mid-sized organizations and the Enterprise package for large organizations. Each package includes a predetermined number of lexicon policies and additional user capabilities. Smarsh offers a weekly “Watch it Work” webinar to show potential buyers what its Archiving Platform looks like in action, as well as additional training webinars and archiving and compliance resource videos.

Sonasoft

Sonasoft offers multiple different products for email archiving and eDiscovery, each of which is designed to serve a specific purpose:

  • SonaVault for standard email archiving and eDiscovery automatically splits data stores for faster searches, supports multiple domains and subdomains in a single archive, drastically reduces the file size of an Exchange Server and more.
  • SonaCloud for cloud archiving and eDiscovery is a scalable archiving service that includes granular role-based access control, “eleven nines of resiliency,” automatic reporting capabilities and more.
  • SonaSecure for email protection and continuity uses advanced anti-ransomware to protect against phishing attacks, scans all outgoing email and attachments to prevent data leakage and ensures email continuity to maintain business operations in the event of a failure.
  • SonaMigration is a professional migration service for Microsoft Office 365, Exchange Server 2013/2016 and NearPoint/Mimosa data export.

Those interested in Sonasoft’s email archiving solutions can request a software demo to gain more information about the services available and pricing options.

WebTitan

ArcTitan Cloud, WebTitan’s compliant cloud-based email archiving service, aims to overcome retention issues that typically occur in on-premises environments by dynamically expanding storage capacity as your business’ email data grows over time. ArcTitan Cloud enables the administrator to set permission levels, which permit other users to retrieve their own lost, misfiled or deleted emails, freeing up IT support for business-critical activities. ArcTitan Cloud’s tamper-evident audit trails tool (which helps administrators identify unusual activity) adds value to the product because it ensures that your email data is 100% GDPR-compliant.

Customers interested in learning more about ArcTitan Cloud can request a demonstration or live product demo access or try it out on a free trial basis. Pricing for ArcTitan Cloud and other WebTitan products varies based on the size of your organization, which deployment option you choose and which payment cycle you prefer; customers can get an estimate using WebTitan’s helpful cost calculator.


As you can see, there’s a whole world of viable MailStore alternatives out there for you to explore. However, if you are looking for a place to start, consider Intradyn. A leader in the archiving industry with a proven track record, the team at Intradyn has the skills, solutions and experience necessary to handle all of your email archiving needs.

Contact us today to get started.

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