Cloud Email Archiving: NARA Makes The Jump
Cloud Email Archiving is definitely a new trend that has appeal to many businesses. The ability to take the physical strain off of the computer, preserve information, and make it easily accessible are all great features of cloud email archiving.
Cloud email archiving is the storage of emails on a cloud server rather than on your computers. This means that should a computer experience a failure, then the information is safely stored elsewhere and can still be used. In many industries it is very important to have reliable access to emails and other information.
However as the National Archives and Records Administration discovered, moving years of emails and correspondence to cloud servers is easier said than done. This organization had 8 terabytes of emails which needed to be transferred for 4,500 employees. There were emails going back to the 1990s.
Moving such a vast quantity of information safely can be a huge challenge. It would definitely not be good to lose vital information in the process. Particularly when many of the reasons for utilizing cloud email archiving revolve around the information remaining secure and accessible.
Having a company who is experienced in transitions of this scale like Intradyn can be a crucial asset to this process.
Ways to Make The Transition to Cloud Email Archiving Smoother:
- Work with the company to make priorities and determine the best course of action. There is a lot of data being moved, organization is key!
- Consider how the transition should occur. It might be best to move over the stored emails first, before integrating a new email system for employees. This will help ensure your information remains stable and safe and also that your employees are not inconvenienced.
- Security is always important, whether it is HIPAA or other compliance related industries. Make security a priority before putting information at risk.?
How Can A Company Help You?
By working with experts in this field you can ensure that all of your goals as a company is met. Make sure to be realistic in terms of time constraints and be able to explain what you’d like done. This will help a company assist you in your cloud email archiving.
A company can help you determine the most effective way to archive your emails and find the right cloud server and method for you. Something as important and sensitive as this should be done right the first time. You will be glad to have made a switch to cloud email archiving the next time your computers crash, but you still need to get that information!
If you would like to learn more about cloud email archiving please contact us. We would be happy to help you and your business move forward in this technological age.
