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Compliance, eDiscovery and Email Management

Case Study: City of Albany, Oregon

City of Albany Utilizes Intradyn’s Email Archiving Solution to Alleviate all Archiving Issues

 

The Journal of Business Law declares various instances where “business mails” have played key role in a company’s success and also at times have pulled it down. E-business has spread fast and in this era no one wants to keep in the wait. Emails are rather convenient and authentic ways of business communication. A report published by the IDC on the future of email exchange states the same and adds that in a while email talks will parallel other enterprise application data and business processes. Therefore, the need to store emails, messages and attachments is an indispensable part of the management. This has necessitated the need for attaining a viable solution to email archiving, something that can support systemized and durable storage solution.

As per a national record near about 24% of the organization have their employee email subpoenaed, 15% have lawsuits caused by emails while only 37% of the companies using email archiving solution is protected from undesirable troubles.

 

THE CHALLENGE

A survey was conducted in the city of Albany pertaining to email archiving and different opinions were collected. Most of the business houses, big or small consented that they needed a quality email archiving solution to sort out their bulk message counters.

– “The only solution that possibly seemed tangible is resorting to email archiving appliance, something that would meet daily business challenges.” –

THE SOLUTION

The archiving infrastructure of Intradyn™ Email Archiving Solution™ covers standard-based progress, emphatically reinforcing factors such as simplicity, reliability, and low-cost of ownership.

The compliance regulations of this product deploy retention policies based on origin of email, sender, receiver, domain, anchor text and progressive e-discovery. Apart from this it also supports preservation of data with the help of WORM tape, employs regular follow up of legal case management, and secures data and usage with the help of privacy policies. The bottom-line is to do more with less.

 

THE CONCLUSION

The city of Albany team profited immensely after they resorted to Intradyn™ email archiving appliance.

Another prominent economic saving that has stemmed from e-discovery access is that in case anyone sues the city or taunts any public records then charges can be affixed within hours; as long as it will take for the archiving solution to extract the needed information or the mail.

According to Allen pilgrim the network admin of the City of Albany Intradyn™ has served their purpose well with their capacitating Email Archiving Solution™.

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