Archiving solutions for government agencies, such as Intradyn’s all-in-one archiving service, make it easier for public sector organizations to maintain regulatory compliance.
Public sector organizations that fail to securely store relevant information and maintain accurate records could face serious financial, legal and reputational ramifications. With so many records to keep track of, compliance can be a challenge.
Fortunately, Intradyn’s archiving solutions for government agencies make it easy to stay on top of compliance. See for yourself how Intradyn can help your organization.
| Regulation | Description | Requirements |
| Freedom of Information Act (FOIA) | “Since 1967, the [FOIA] has provided the public the right to request access to records from any federal agency … Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.” | All information collected by federal agencies, including ESI, that is requested and subject to disclosure must be made readily available. |
| State Sunshine Laws | “State sunshine laws are the laws in each state that govern public access to governmental records. These laws are sometimes known as open records laws or public records laws.” | All information collected by state and local government agencies, including ESI, that is requested and subject to disclosure must be made readily available. |
| Federal Records Act | “A series of laws … that sets forth the records management policies and practices of federal agencies in the federal government, and establishing the National Archives and Records Administration as possessing the responsibility for preserving records of permanent historical value to the United States.” | Each federal agency is required to establish an ongoing records management program, as well as comply with the National Archives and Records Administration’s standards for record creation, maintenance and disposition. |
| Federal Rules of Civil Procedure (FRCP) | “The [FRCP] govern civil proceedings in the United States district courts. Their purpose is to ‘secure the just, speedy, and inexpensive determination of every action and proceeding.’” | Agencies must create a data retention policy for all relevant emails, ESI, network logs and other virtually stored documents. |
| National Archive and Records Administration (NARA) Social Media Guidelines for Federal Agencies | “[The NARA Bulletin] provides high-level recordkeeping requirements and best practices for capturing records created when Federal agencies use social media.” | “Agencies must articulate clear processes, policies and recordkeeping roles and responsibilities to ensure social media records are identified, managed, and captured.” |
| School Districts
Open lines of communication with students across social media and maintain detailed electronic records for posterity |
Cities & Counties
Capture, retain and reproduce records on a moment’s notice for public records requests, eDiscovery inquiries and pending litigation. |
Federal Agencies
Remain compliant with the FOIA, NARA’s Capstone initiative and more with Intradyn’s comprehensive archiving solution. |
| States
Manage a high volume of public records and eDiscovery requests with real-time capture and high-powered search capabilities. |
Special Districts
Connect disparate systems across districts with an advanced, all-in-one text messaging, social media, and email archiving solution. |
Public Safety & Emergency Services
Ensure regulatory compliance with open records laws by capturing electronic communications in real-time. |
Intradyn captures mobile content in real time and securely stores it in a centralized archive. All SMS/MMS/, RCS, WhatsApp and text messages — including metadata — are saved, categorized and indexed for fast retrieval.
Intradyn enables you to produce mobile communications in your choice of native or standard non-native format, making it easy to comply with local Sunshine laws, public records laws and other state and industry regulations, including NARA, FOIA, SEC and FINRA.
Verizon, AT&T, T-Mobile and more — Intradyn supports all major mobile service providers. Our archiving software is also compatible with all mobile devices, including Apple, Google, LG and Samsung products.
Intradyn’s flexible archiving options enable us to support any ownership model, including bring your own device, choose your own device, employee-issued corporate devices and more, so you can always find the right blend of tools based on your unique requirements.
Intradyn’s text message archiving solution features a granular search functionality with intuitive controls, making it easy to track down the exact message you need in a matter of seconds. Our search even covers typos and misspellings using fuzzy logic, so you’ll never have to worry about missing out on a key piece of information.
Intradyn’s text message archiving solution features a granular search functionality with intuitive controls, making it easy to track down the exact message you need in a matter of seconds. Our search even covers typos and misspellings using fuzzy logic, so you’ll never have to worry about missing out on a key piece of information.
Review mobile attachments the same as you would an email attachment and add tags, apply legal holds and redact content to support eDiscovery efforts using our one-click detail drill-down capability.
Our comprehensive offering delivers mobile communication archiving for any combination of device, carrier and ownership model, allowing for limitless customization options.
Archive text, SMS and RCS messages and calls associated with employees’ virtual business numbers using an app designed for iOS and Android smartphones.
Capture and automatically archive all native Android text and call communications with a lightweight agent that runs in the background of your archiving solution.
Integrate your archiving solution with your mobile carrier network to get direct carrier capture for automatic archiving — no additional app required.
Capture all native WhatsApp text communications in real time using our archiving solution and WhatsApp’s built-in chat and phone dialer.
Intradyn enables you to produce SMS/MMS, RCS, WhatsApp and text message content in native and standard non-native formats, including PDF, in accordance with Sunshine Laws, public record laws, NARA, FOIA, FINRA, FAC, MiFID II and other applicable industry regulations.
Go beyond SMS messaging — our platform offers Rich Communication Services (RCS) protocol archiving, thereby enabling your business to support the next generation of text-based communications.
Benefits
We deliver custom-configured archiving solutions for any use case and any industry. There’s no organization too large or too small — no matter your size, Intradyn has you covered.
