Intradyn’s comprehensive platform offers email, SMS/text message, and social media archiving for educational institutions at all levels to help ensure regulatory compliance..
Intradyn is a recognized leader in the email archiving, eDiscovery and compliance markets — producing leading edge products for schools and higher ed institutions. See for yourself how Intradyn can help your organization.
On Average, Customers Using Intradyn See:60% Reduction in Email Data Storage
From K–12 schools to colleges and universities, educational institutions of all stripes sit on a veritable mountain of information in the form of student and education records. These records are regulated by various government agencies in the interest of protecting students’ privacy and safeguarding other sensitive information. To that end, most of these regulations have two key things in common:
Whether it’s the Family Educational Rights and Privacy Act or the Freedom of Information Act, a growing number of schools are turning to archiving solutions to store information and ensure regulatory compliance. Intradyn’s full-service archiving suite enables educational institution to:
| Regulation | Description | Requirements |
| Family Educational Rights and Privacy Act (FERPA) | “The [FERPA] is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.” | All K-12 school districts and post-secondary institutions are required to grant students and parents access to the student’s education records, including ESI. |
| Freedom of Information Act (FOIA) | “Since 1967, the [FOIA] has provided the public the right to request access to records from any federal agency … Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.” | As government agencies, public schools, colleges and universities must make all education records, including ESI, available to students and parents of students within 10 days of an FOIA request. Educational institutions are required to retain student files and grades for 10 and 30 years, respectively.
|
| State Sunshine Laws | “State sunshine laws are the laws in each state that govern public access to governmental records. These laws are sometimes known as open records laws or public records laws.” | As government agencies, public schools, colleges and universities must make all education records, including ESI, available to students and parents; additional requirements vary by state. |
| Gramm-Leach Bliley (GLBA) | “The [GLBA] requires financial institutions — companies that offer consumers financial products or services like loans, financial or investment advice, or insurance — to explain their information-sharing practices to their customers and to safeguard sensitive data.” | Schools that issue loans or provide financial counseling are classified as financial institutions and, as such, are required to securely and confidentially store students’ financial aid records and all other sensitive information, including ESI. |
| The Health Insurance Portability and Accountability Act (HIPAA) | “[HIPAA] establishes … a set of national standards for the protection of certain health information … as well as standards for individuals’ privacy rights to understand and control how their health information is used.” | Schools that provide healthcare services such as counseling, vaccination or the administration of prescription drugs are required to securely and confidentially store students’ medical records and all other sensitive information, including ESI. |
With over 15 years in the archiving industry, Intradyn has earned a reputation for state-of-the-art solutions, exceptional customer service and support and an eye for continuous innovation.
Intradyn’s proven email archiving solutions will not only help protect your organization in the event of any future litigation, eDiscovery request or Right to Know inquiry, it will also give you peace of mind knowing that your emails are safe, secure and easily searchable.
Capture, save and index all emails, including incoming and outgoing emails, historical emails from the mail server and emails from PST and other archiving solutions
Review and redact email content with our easy-to-use eDiscovery and litigation tools. Customize your archiving workflows to meet your business needs.
Automate the legal hold process for all emails using scheduled searches, so that you can easily access email records when necessary.
Create flexible workflows for email compliance and review with our built-in review and comment tools.
Remove sensitive details from emails before they’re released for FOIA with our easy-to-use redaction tool.
Find any email you need using our powerful search functionality — it even covers typos and misspellings with fuzzy logic. Locate messages based on specific attributes, including metadata, rather than hunting them down by subject line or having to figure out where they are stored.
Our search functionality is capable of handling both single-character and multi-character wildcard searches.
Save searches you expect to perform on a regular basis — save as many as you’d like and perform them whenever you choose.
Find any name attachment using metadata, such as name and type, to search popular file types such as Microsoft Word, Excel, HTML, spreadsheets and more.
Schedule searches so that Email Archiver performs them automatically and sends you a summary email every night.
Find single terms that are located a specific distance apart with proximity searches.
Capture data from multiple deployments with a single search with our multi-unit searching tool.
Using fuzzy logic, a search for a single term that might have been misspelled will result in terms with similar spelling and the same number of characters.Using fuzzy logic, a search for a single term that might have been misspelled will result in terms with similar spelling and the same number of characters.
Our search functionality supports over 100 languages, including English, French, Spanish, Chinese and Japanese.
Our Native Microsoft Outlook plug-in provides end users with a familiar and easy-to-use interface to access their emails. Administrators can make all features or a specific subset of features available to end users from the web application.
Make different features available to different users based on their role within the company.
Provide emails to third parties as either a PDF or EML file by simply searching and selecting one or more emails and exporting them to a zip file.
Use your current authentication method to grant access to end users.
Our Email Archiver audits all user actions, so your legal department can ensure that your emails haven’t been altered.
Regulators and courts treat email messages as written documents. Managing these email messages as business records ensures that you meet the burden of proof for regulations such as the Federal Rules of Civil Procedure.
All of our archiving solutions provide multiple scalability methods, so you can grow your data center.
Our email archiving software is hosted in AWS’ secure cloud infrastructure with unlimited storage.
Stack multiple virtual machines to make a larger solution and get more storage and processing power in the process.
Expand the size of your virtual machine — buy what you need today and grow your solution along with your company.
Our messaging intelligence visualization tool provides insight into your organization’s communications. This solution captures, analyzes and manages email from all of your organization’s communication sources, making relationships across the entire business available for use as a complete 360-degree communications view.
Apply a heat map to a graphical representation of the relationships between internal users and their external contact domains and accounts.
Generate reports based on message activity data for one or more contacts or domains.
Explore the graphical representation of relationships between individuals in greater detail.
Enable the clear and simple transition of accounts when someone leaves a role that interacts with customers, partners and internal colleagues.
Create a summary for contact domains or accounts that shows who was last in contact with them and when.
Monitor the message activity data of individual staff members.
Our Native Microsoft Outlook plug-in provides end users with a familiar and easy-to-use interface to access their emails. Administrators can make all features or a specific subset of features available to end users from the web application.
A scaled-down version of a fully functional system can be used as a source of backed-up data, allowing it to operate as the main server in case of emergency.
Back up all of your data on tape for off-site storage and restore Intradyn Backup to its previous state in the event of a catastrophic failure.
Perform full and incremental backups to a device located elsewhere on your network. All backup data is encrypted with AES-256 encryption, with HMAC hash to verify integrity.
We deliver custom-configured archiving solutions for any use case and any industry. There’s no organization too large or too small — no matter your size, Intradyn has you covered.
