Razorsafe Appliance - Enterprise Email Archiving

Web Browser Interface & Access

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• Intuitive web browser interface that is user friendly
• Complete administration through a secure (SSL) browser based interface
• Powerful search capabilities that allow exporting of search results
• Access Control tool or your company's own firewall
• User and group policies that enforce/restrict access to individual features

Active and Multilevel De-duplication

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• Achieve up to 70% disk saving with advanced de-duplication algorithm
• Single Instance Storage (De-duplication up to 70%)
• Each email and body is de-duplicated separately. Same file with different name will be stored only once
• System will find files inside zip files and de-duplicate them

Backup/Restore

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• Multiple Backup and restore options
• Easily move data offsite with Tape backup
• Works on hardware appliance only
• Virtual Appliances can use the snapshot feature to create backups and restore
• Optimized disk based backup for faster recovery
• Use WORM Tape media to satisfy compliance requirement
• Built-in migration feature — your data is not locked-in, it is available to you in the format you need

Mail Server Load Management

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• Centrally-managed, low opex, and fits into IT backup policies
• Cost-effective storage of emails on second-tier storage
• Large folders are not left behind (which slow down the server)
• No stubs and no Exchange impact
• Complex searches do not impact the email server
• No need for lengthy disaster recovery for emails

Compliance Requirements

• Ensure that all emails and attachments are retained automatically
• Monitor and review email and attachments for policy compliance
• Index, search, and audit email & attachments to respond to regulatory requests.
• Audit trails & access controls protect your organization (provide insurance against bad actors - insure against false accusations).

Message Integrity

• Highly secure file system layout
• Multiple layers of security implemented for the security of email
• Export search results to mailbox or to a .PST or .EML file
• Uses AES 256-bit encryption

Data Retention Policies

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• Easy and innovative data retention policy configuration
• Keep everything forever or delete based on time, group, domain or email level
• Advanced auto notification
• Advanced scheduling keeps your data automatically up to date with your retention policies

Benefits

• Compliant with data retention and aging policies
• Decreased audit costs
• Support case management and workflow
• Due diligence and care with data safety/integrity
• Follow best practices for data access (minimal privileges)

Advanced Search

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The Email Archiving Solution's™ ability to search data for e-Discovery can be automated to enforce corporate email policies:

• Schedule searches to implement corporate email policy
• Save search criteria for frequently performed searches
• Perform searches at many levels such as subject, body, from, fuzzy expressions, and more
• Multi-language searching capabilities and fully compatible with international character-sets

Legal Holds

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• Create legal hold tags in seconds
• Easily apply legal hold tags to all the existing emails in the system using search
• Schedule search to automatically apply legal hold tags to new emails
• Manage tags, add comments or search for them using advanced search interface
• Automatic notification when new email gets legal hold tags
• Give permission to the whole team or just an individual

Case Management

• Allows legal and human resources departments to automatically search for sensitive emails, tag them, and ensure they remain on the RazorSafe (no aging)
• Comments and additional tagging can be added to emails under legal hold to support analysis and workflow
• Advanced searching allows optimal workflow and processing
• Case management among multiple team members

Message Integrity

• Highly secure file system layout
• Multiple layers of security implemented for the security of email
• Export search results to mailbox or to a .PST or .EML file

Outlook Client Integration

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• Provides same search capabilities as e-Discovery
• Ability to save one or all messages within folders
• Compatible with Outlook 2003, 2007, 2010
• Ability to restore messages to Inbox or to other folders

PST Tools (local PST management)

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• Add-on tool for exporting and importing emails from PST files.
• Easily export emails directly from PST files to the Email Archiving Solution™
• Allows users to import archived emails residing on the Email Archiving Solution™

Items Crawler

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• Import Outlook Calendar Appointments and Outlook Contacts into Email Archiving Solution™
• View user-specific Outlook Contacts with a single-click from within the Email Archiving Solution™
• Interfaces with Exchange Server 2007 SP1 and above
• Take the load off your mail server by running from any machine on your network

Email Crawler

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• Import existing emails into the Email Archiving Solution™
• Ability to refine imports to specific users date ranges
• Available for Microsoft Exchange Server, Lotus Domino, and Novell Groupwise
• Take the load off your mail server by running from any machine on your network

User Productivity

• Users can search their email archive quickly and easily via a native UI
• Users spend less time with email management
• Administrators no longer spend time restoring deleted emails for end-users
• Continuity in business knowledge
• Email mining for key business information (e.g. last quoted price)

• Optimized search results within seconds across all email headers, body, and attachments
• Advanced search and notification capabilities with word proximity, weighting & advanced boolean logic
• Outlook, Notes, Groupwise plugins
• Email tagging and comments
• End-user ability to restore deleted emails with one-click